Coronavirus: Students’ FAQs

Lockdown since December 16th 2020

More information on the extended lockdown here

Regulations for the implementation of the Corona Epidemic University Ordinance

UDE ’s directive for the implementation of the Corona Epidemic University Ordinance (CEHVO) includes regulations regarding flexible teaching and examination formats, free-attempt (i.e. not counting towards the maximum number of attempts allowed) and repetition options for examinations, extensions of the standard periods of study and additional compensation for disadvantages under the current overall conditions resulting from the coronavirus pandemic.

Download (PDF German only)

Examinations in the winter semester

The examination period for the winter semester will take place between 13 February 2021 and 10 April 2021.
 

Conducting face-to-face examinations

Wherever possible, face-to-face examinations should be replaced by distant examination formats during this examination period. Examinations in presence remain an exception and must be well justified, as must examination postponements.

Quick facts

 

For the duration of the lockdown from Wednesday December 16th until at least January 31st the new measures have been put on place. These measures overrule some of the FAQs listed below.

 

  • Wherever possible, face-to-face examinations should be replaced by distant examination formats during this examination period. Examinations in presence remain an exception and must be well justified, as must examination postponements.

  • An obligation to wear surgical masks (e.g. disposable medical masks) or a cover over your mouth and nose (e.g. fabric face masks, tightly woven bandanas or scarves) in all indoor premises of the University of Duisburg-Essen has been introduced on 2 November 2020.

  • Protecting the health of our staff and students is very important to us.
    Therefore, rooms will be thoroughly cleaned and disinfected between all uses, including the face-to-face examinations that are currently held, in order to further improve the safety of all individuals present.

     
  • Please address any general questions regarding the coronavirus to our central e-mail address: corona@uni-due.de.
     
  • The university has decided to subscribe to the commercial Zoom video conferencing service. You can use the service via https://uni-due.zoom.us/ using the Shibboleth login (with your University ID). As students, you can also use this licence and set up study rooms. (Please consider the data protection notification from the ZIM: https://www.uni-due.de/zim/services/zoom (German only))
     
  • Information regarding ERASMUS [Please refer to the information provided by the International Office: https://www.uni-due.de/international/en_faqs-covid-19.php]

FAQs

Everyday life at university

  • Obligation to wear a mask

    In view of infection figures that are currently rapidly increasing, the University Board has approved the extended obligation to wear face masks below in order to protect students and staff:

    An obligation to wear surgical masks (e.g. disposable medical masks) or a cover over your mouth and nose (e.g. fabric face masks, tightly woven bandanas or scarves) in all indoor premises of the University of Duisburg-Essen has been introduced on 2 November 2020. In particular, this obligation also applies to

  • students and teaching staff during classes,
  • speakers and attendees at other events,
  • all circulation areas within buildings, common facilities and waiting areas in front of buildings,
  • meetings.

    Exemptions from this general rule apply

  • when individuals are at their workstation, provided that the stipulations of the internal action plan (Section II.1) can be adhered to,
  • during examinations for which a separate hygiene concept is implemented,
  • to teaching scenarios for practical skills, e.g. in laboratories, workshops, art studios or sports contexts, for which the responsible bodies have determined that it is impossible or unnecessary to wear masks, e.g. due to the particular circumstances or specific regulations,
  • to the childcare facilities at UDE.
     
  • Is the university open again, with teaching taking place in classrooms?

    Classes will predominantly continue to be held in the form of distance-learning formats. Selected classes for first-year students and classes that require the use of specific premises (e.g. laboratory practicals) will be held for smaller groups. Safety and hygiene measures must be adhered to.
     

  • What is the catering situation at the university like?

    The U-Café in Duisburg and the Gelbe Cafete in Essen currently offer food and beverages for take-away only. Both main canteens in Duisburg and in Essen are open again between 11.15 a.m. and 2.15 p.m. on weekdays but restrictions apply. Starting on 30 November 2020, the insgrüne coffee bar at the Duisburg campus will once again offer food and beverages to eat in from Mondays to Fridays.

    For further information, see: https://www.stw-edu.de/en/detailview-news/coronavirus0/

  • Is the shuttle bus service between Duisburg and Essen available again?

    The shuttle bus service has been running again since 26 October. Please note that it is obligatory to wear a face mask during the journey.

  • How will postponements due to the coronavirus affect the semester count? I have to complete my degree within the standard period of study.

    For all students who are enrolled on a university degree programme or a programme that is completed by passing a state or church examination in the summer semester 2020, the standard period of study applicable to them individually will be increased by one semester if they are not on not on leave or enrolled for the relevant degree programme as a cross-registered students in accordance with Section 52 (2) ,of the Higher Education Act (HG) or Section 22 (2) of the Art Colleges Act (KunstHG).
     

  • Is the University Library open?

    The opening hours of the library branches are as as follows:

    Humanities and Social Sciences Library, LK Library: Mondays to Fridays, 8 a.m.–6 p.m., Saturdays, 10 a.m.–6 p.m.
    MNT Library: Mondays to Fridays, 8 a.m.–4 p.m.
    Medical Library: Mondays to Fridays, 8 a.m.–9 p.m., Saturdays, 10 a.m.–6 p.m.

    123 and 103 individual workspaces respectively are currently available for use in the Humanities and Social Sciences Library and the LK Library, with another 52 workspaces available in the Medical Library and 40 in the MNT Library. Members of the university can book the workspaces online (instructions only available in German). Spaces can be booked for the 8 a.m.–12.45 p.m. or the 1.15–5.45 p.m. slots. A limited number of PC workstations, which you can use without prior booking, is also available. The workspaces will be cleaned between all uses. Visitors will be registered at the entrance. For this pupose, it is essential that users bring their library cards.
    It is obligatory to wear face masks in all libraries: you may not take your masks off even when you are seated at your workspace or a PC workstation.

    Moreover, you can access the databases for literature available in digital form via https://www.uni-due.de/ub/service.php (information page only available in German). The University Library is currently working to make numerous texts available in digital form.
     

Degree certificates

  • Are there delays in issuing degree certificates?

    As the university currently operates with reduced presence on campus, it may take more time to have degree certificates signed since not all professors are regularly present at the university.
     

  • I would like to enrol at UDE for my master’s degree. However, my previous university has not yet issued my bachelor’s degree certificate. What can I do?

    If you do not have a bachelor’s degree certificate, you have to submit a specific form when enrolling for a master’s degree programme. 
    Please find the form here: https://www.uni-due.de/imperia/md/content/studierendensekretariat/bescheinigung_bachelorabschluss_extern.pdf
     

  • My last examination for the bachelor’s degree was cancelled. Thus, I do not yet have my degree certificate and cannot enrol for my planned master’s degree. What can I do?

    You can obtain credits for your master’s degree early. Previously, it was allowed to earn up to 30 CP in advance. You will now be able to earn even more credits for your master’s degree early. Please contact the central Examinations Office on this matter.
     

  • Early enrolment for a master’s programme

    The deadline for submitting proof of a completed bachelor’s degree has been extended: certificates can now be submitted until 4 December 2020.
     

Teaching and technology

If you experience problems with your hardware or software or with regard to online classes, please contact the team of the ZIM (Centre for Information an Media Services): https://www.uni-due.de/zim/en/hotline.php
 

Loan laptops for students

  • Special funds have been made available in order to support students in the context of digital teaching and used to procure laptops that can be provided to students who do not have the means to buy their own devices. This is to ensure that students who do not own the required hardware also have the opportunity to participate in classes provided in digital form.

    You can borrow the devices from the ZIM if you present corresponding eligibility confirmation from the AStA student council.
    To receive a confirmation of your eligibility, please submit a corresponding request to the AStA student council by post to the following address:

    Finanzreferat des AStA der Universität Duisburg-Essen
    Universitätsstraße 2
    45141 Essen

    The documents and information listed below must be submitted along with your request:

    • your university e-mail address (stud.uni-due.de)
    • a statement listing your monthly expenses (e.g. rent, food, insurances) and income (e.g. support payments from parents or spouse, wages, BAföG, scholarship)
    • bank statements for all your accounts (current account, credit card, etc.) for the past three months
    • current certificate of enrolment

      If your monthly income exceeds €1,200 please explain why you would like to borrow a loan laptop. Please indicate if your account is a blocked account.

      If you have any questions, the Referat für Sozialpolitik will be happy to help.
      Please find more information here and here (only available in German).
       

  • I do not have access to a laptop/WLAN/technological equipment in order to participate in virtual classes. What can I do?

    Teaching staff has been requested to at least provide material that enables script-based self-study (e.g. va Moodle or DuEPublico). Also, asynchronous teaching formats are to be given preference, i.e. live transmissions, etc. are to be avoided wherever possible, to allow you to study as flexibly as possible under the current difficult circumstances. UDE is trying its hardest to avoid disadvantages for you.
    We are currently in the process of procuring a number of laptops that will be made available for students to borrow. We will provide information on this matter as soon as possible.
    However, please be aware that laptops cannot be made available for all students. At present, everyone, including UDE staff, is requested to ‘improvise’ a little while longer.
     

  • I am attending an interdisciplinary course in which students who major in the field also take part this semester. Does this mean this course requires more effort now than if I took it in another semester?

    Please contact the person who teaches the course. Teaching staff has been requested to design their classes in a way that allows flexibility. Thus, they may offer different types of examination requirements.
     

  • If we currently have to submit tests, homework, excerpts, etc. online, does this replace the written examination that is required according to the examination regulations?

    Unfortunately, there is no blanket answer to this question. If the teaching staff has changed the examination format, this may well be the case. However, it is also possible that there will be an (online) written examination at the end of the semester.
     

  • The intended examination format includes group work and the presentation of findings (audio, video, podcast, etc.). What if I do not have the opportunity to do this?

    Ask the person who teaches the class if an examination in another form is possible. All teaching staff has been requested to allow you to study flexibly under the current difficult circumstances. UDE is trying its hardest to avoid disadvantages for you.
     

  • I cannot find any information on a class on the websites of the faculty/the department/the lecturer or on LSF. Whom can I contact?

    Please contact the person who teaches the class or their secretary directly.
     

  • Why is it not possible to send information that is published on the websites of the chairs and faculties to students?

    As the current situation is highly dynamic and can change rapidly, the effort required to constantly send out e-mails would be quite high. Therefore, we would like to ask you to continue to refer to the central website regularly in order to find information about the current situation at UDE with regard to the coronavirus.
     

  • I need further material in addition to the documentation provided in order to understand the subject matter. How can I access textbooks, etc. for self-study purposes?

    The University Library is working on gradually resuming operations while also implementing strict safety and hygiene regulations. Moreover, you can access the databases for literature available in digital form via https://www.uni-due.de/ub/service.php (information page only available in German).
    Please note that textbooks cannot be sold on campus this semester for health and safety reasons.
     

  • I have not received a password for joining a class online and am unable to access the course (Zoom/Moodle/Jitsi, etc.). Whom can I contact?

    Please ask the person teaching the class. They should be able to give you the access details and will add you to the relevant course if necessary.
     

  • I do not have sufficient memory capacity to download the programmes required for course participation. Is browser-based participation possible?

    The Zoom, Jitsi and BigBlueButton services provide browser-based access options.
     

Data protection

  • I have questions regarding slides, etc. and have written an e-mail to my lecturer. They referred me to Moodle, but I would like to protect my personal data and prevent inferences about my identity based on posted questions. How can I post questions anonymously in Moodle?

    Teaching staff can set up anonymous forums in Moodle where inferences about the authors of questions are impossible. Suggest that the person teaching the relevant class set up such a forum. The opportunity to ask questions anonymously will certainly also be helpful to your fellow students.

 

Information on the examinations for the winter semester 2020/21

Please find up-to-date information on examinations on the web pages of the Examinations Office (information only available in German): https://www.uni-due.de/verwaltung/pruefungswesen/aktuelles.php

The examination period for the winter semester will take place between 13 February 2021 and 10 April 2021.

The registration period for examinations in the winter semester 2020/21 was from 30 November 2020 to 11 December 2020.
During this period, you could register for your examinations via the campus management system as usual.
 

  • Which protective measures are in place at UDE regarding written and oral examinations?

    Please adhere to the measures defined in the information sheet for students on the procedure for face-to-face examinations in order to protect yourself and others in the best possible way.

    In addition, examination rooms are aired out for one hour, cleaned and disinfected after each use.

    Please note that you are currently obligated to wear a face mask inside the University buildings at all time.
     

  • Why is the deadline for withdrawal from examinations one week before the exam? I feel that this is too long.

    The existing regulation that you can withdraw from an examination at short notice by submitting a doctor’s note if you fall ill continues to apply.
     

  • How will I be informed of the date, time and location of my examination?

    You will receive an e-mail notification from the campus management system if changes are made to the examination details. You can then log in via https://campus.uni-due.de/cm using your login data in order to view the new date and time. In addition, the dates will be published on the relevant web pages of the Examinations Office.
     

  • When will I be informed about the new date and time at the latest?

    Two weeks before the relevant examination date at the latest.
     

  • Is it possible that the format of an examination changes? If so, how will I be informed about this?

    The format of an examination can be changed up until one week before the respective examination date. You will receive an e-mail notification from the campus management system if changes are made to the examination details. You can then log in via https://campus.uni-due.de/cm using your login data in order to view the new format.
     

  • Do I have to officially withdraw from an examination even though a regulation is in place that failed examinations will not be counted? When is the deadline for withdrawals?

    Yes, it is required that you withdraw. The deadline for withdrawals is one week before the examination in question.
     

  • What happens if I miss an examination without an excuse?

    Examination attempts that are marked as ‘failed’ or ‘insufficient’ due to absence without an excuse, an examination offence or a breach of regulations are not included in the regulation that failed attempts do not count towards the maximum number of attempts allowed.
     

  • What happens if I am unable to attend an examination because I am subject to quarantine?

    The Examinations Office handles quarantine in the same way as a doctor’s note. Please contact the person responsible for your degree programme at the Examinations Office.
     

Submission of bachelor’s and master’s theses

  • From Wednesday December 16th 2020 you can submit (bachelor’s/master’s) theses in digital form. Please submit a PDF version of your thesis by e-mail to your first examiner, your second examiner and to the person responsible for your respective degree programme at the Examinations Office (to be found at http://www.uni-due.de/verwaltung/pruefungswesen/studiengaenge.shtml).
    However, the printed and bound versions must be submitted latest two weeks after the lockdown restrictions lift and printing services are available again. These are to be submitted as usual, i.e. three printed and bound copies in DIN A4 format.
     

Financial matters

  • Does the coronavirus pandemic affect my BAFöG grant?

    No. The Federal Minister of Education has assured that BAFöG grants will continue to be paid even during closure periods due to the COVID-19 pandemic. Students receiving BAFöG will not suffer any disadvantages due to protective measures. The Federal Ministry of Education and Research (BMBF) has pointed this out in a decree addressed to the Training Assistance Offices.
    In addition, the extended standard period of study is to be accompanied by an increase in the maximum eligibility period for BAföG funding in North Rhine-Westphalia. Since the standard period of study is officially extended by one semester, students are also to receive BAföG for an additional semester.

    Please find further information at https://www.bmbf.de/en/karliczek-no-disadvantage-for-bafog-recipients-due-to-coronavirus-outbreak-11174.html

    BAFöG entitlement will remain in place even if recipients engage in measures against the coronavirus pandemic. Thus, additional earnings are worthwhile. Additional income of anyone who is involved in the fight against the current coronavirus crisis in the health care system, in social institutions or in agriculture will only be taken into account for the period of their employment. A corresponding amendment to the law has been passed. If, for example, students with medical knowledge engage in the health care system, this is a valuable contribution to overcoming the pandemic crisis.

    https://www.bmbf.de/de/karliczek-bafoeg-anspruch-bleibt-bei-engagement-gegen-corona-pandemie-erhalten-10653.html (German only)
     

  • Does the postponement of the semester and examinations affect my BAFöG grant?

    ‘In view of the current exceptional situation, Federal Minister Anja Karliczek has ensured planning and financial security quickly and without requiring much paperwork to the benefit of BFAöG recipients. The federal ministry has pointed out to the federal states and their Training Assistance Offices, which are responsible for handling corresponding matters, that BAföG grants are to be continued to be paid out in pandemic-related case scenarios. Students and pupils who are dependent on grants under the provisions of the German Federal Training Assistance Act (BAföG), should not suffer any financial disadvantages if lectures or classes at their training institution are temporarily cancelled or if the start of the semester is postponed entirely due to the COVID-19 pandemic.’ https://www.bafög.de/

  • Application is open again for interim financial aid by the BMBF

    The initial measure by the Federal Ministry of Education and Research (BMBF) ended in September. However, application for financial aid has been open again since November. More information hier: https://www.überbrückungshilfe-studierende.de/start

 

Work placements

  • According to the degree programme regulations, I have to complete a work placement in Germany. What can I do now?

    Please contact your degree programme coordinator.
     

  • According to the degree programme regulations, I have to complete a work placement abroad. What can I do now?

    Please contact your degree programme coordinator.
     

New Students

  • I am new at the university. What information is available?

    Please consult UDE’s portal for new students: https://www.uni-due.de/erstsemester/ (German only)
    In addition, your faculty and student representatives will inform you about subject-specific offers.
    You can also find current information on events in the context of your degree programme in the myUDE app.
     

Other questions

  • The current situation troubles me. Is there anyone I can turn to for mental support?

    Please contact the Psychological Counselling Service, which is offered by the ABZ at UDE:
    https://www.uni-due.de/abz/studierende/psychologische-beratung.php (German only)
     

  • Disadvantage-compensating regulations

    In particular, we will continue to focus on students who take on care tasks for underage children and relatives in need of care, as well as students who are pregnant, students with disabilities, and students with chronic or mental impairments. Individual compensations for disadvantages are intended to prevent these students from being disadvantaged in their special situation, who are often faced with special challenges due to the effects of the corona pandemic, when providing study and examination services. In principle, compensation for disadvantages is granted by the respective examination board and should be addressed to them accordingly. Due to the special current situation, all university offices are called upon and endeavour to find solutions for individual concerns as quickly and with as little bureaucracy as possible. First of all, talk to your lecturer to see if there are any helpful regulations. Alternatively, or in the event of no success, you can contact the Dean of Studies.

    The following offices offer further advice and information:

  • Language classes offered by the IOS

    The language classes offered by the Institute for Optional Studies (IOS) are held in synchronous e-teaching formats (video conferences/Moodle). However, examinations will require physical presence (presumably at the Essen campus) in all cases. For further information see: https://www.uni-due.de/ios/sprachkurse_e1_ise_kurse.php

  • What will happen to study taster days?

    Over the past few weeks and months, the demand from pupils has significantly increased. Therefore, we are working to compile a database comprising lectures from a broad range of subjects offered at UDE that will soon allow prospective students an insight into the programmes of their choice in order to continue to provide prospective students with an appealing information experience.

  • Will credit points be awarded for volunteer activities during the crisis?

    In addition to activities coordinated by UNIAKTIV, the IOS offers a course in its ‘Methodological competence, personal and social skills (E1)’ field in the winter semester 2020/21. In this course, students’ individual commitments were made the subject matter of learning and participants entered their experience and learning processes in portfolios or diaries and their reflections were then discussed and categorised within the group. 3 CP can be awarded for participation in the ‘Engagement und Lernen in Zeiten von Corona: Praxisseminar zur Anerkennung und Reflexion von gesellschaftlichem Engagement’ course.
    More here (German only): hier und hier.