NON-DEGREE SEEKING EXCHANGE STUDENTS
Although we are experiencing disruption due to the current COVID-19 pandemic, we are still available by email.
We are still accepting nominations for the academic year 2020/21 but we continue to find ourselves in a dynamic situation so we ask for your understanding that changes may be necessary.
Winter Semester: 1st May
Summer Semester: 1st November
Winter Semester: 1st June
Summer Semester: 1st December
The academic calendar at German universities is divided into winter and summer semesters:
Winter Semester: 1st October - 31st March
Summer Semester: 1st April - 30th September
Each semester is divided into lecture periods and lecture free periods. The dates of the lecture period as well as holidays vary from year to year. You can check the dates here.
Exams are usually taken in the first weeks of the lecture free period but it can vary so check with your Faculty Coordinator before making travel plans.
Although there are no tuition fees, all students at the UDE (including all exchange students) have to pay a "Social Contribution" of approximately €320 each semester. You will be asked to pay this amount by bank transfer after you arrive.
Please note that the Social Contribution is neither a tuition fee nor a registration fee, but a payment that includes the following:
- payment for a semester ticket for public transport in the state of North Rhine-Westphalia (entitles the holder to free travel on local public transport)
- contribution for the student service organisation "Studierendenwerk Essen- Duisburg"
- contribution for the students' union "AStA"
The student residences in Duisburg and Essen are run by the "Studierendenwerk", a student welfare services organization. A contingent of rooms is reserved each semester for exchange students although this does not guarantee you a room and it might not be possible for the Studierendenwerk to allocate your preferred room type or location.
The room will usually be furnished but you should bring/buy your own pillow, blanket, bed linen and sheets, cutlery and crockery etc.
The typical rent per month is approximately €300, depending on the room type you are allocated. There might be additional costs such as TV license and in some cases separate electricity bills.
Further information about how and when to apply for student residences will be provided when admissions letters are sent.
Language requirements / Language Courses
The language requirements will depend on which Faculty you belong to and which courses you choose. After the nomination deadline, you will be given the contact details of your Faculty Coordinator at the UDE. This is the best person to ask about language requirements.
The Institute for Optional Studies (IOS) offers German language classes for exchange students. You will have to take an online placement test in order to register for the coreect level of course and you should note that entrance to examinations (and therefore the ability to gain ECTS credits) is dependant on full attendance. Student who miss more than two classes for any reason will not be eligible to take part in examinations.
The International Office can also match you with a language "tandem partner”, giving you the opportunity to improve your language skills by interacting with native speakers in an informal setting.
Administration and Preparation
You must ensure that you have sufficient, valid health insurance for the duration of your time in Germany. You will need to provide proof of this in order to complete enrolment at the UDE.
Students from EU countries will usually have a valid European Health Insurance Card (EHIC).
Students from Turkey usually bring the AT 11 form.
Non-EU students must take out a health insurance policy in Germany if their home insurance coverage is not sufficient. We won ́t be able to decide if your insurance is sufficient, so on Arrival Day we will guide you to a local statutory health insurance provider who can either issue you with a certificate proving that you are not required to take out German statutory health insurance or advise you on taking out a suitable German policy. Insurance premium rates for students are currently priced at around €90 a month. If you are older than 30 years, rates increase to at least €160 a month. Find further information here or here.
Please note that you cannot complete enrolment without sufficient and valid health insurance.
International students often need a visa to enter Germany. Sometimes they also need a residence permit. Whether you need these documents depends on which country you are from and how long you intend to stay.
If you are a non-EU national but you already have an residents permit for the purpose of studying issued by another EU country, it is possible that you might not need to apply for a visa. Please contact us for further details.
All other students should check this information from the German Academic Exchange Service (DAAD) for further information about who needs a visa and how to apply.
Please note that you are responsible for the necessary arrangement of your authorised entry to Germany.
Registration in Germany
It is compulsory for everyone in Germany who moves into an apartment or moves from one place to another to register at the local registration office within 14 days. The International Office will provide you with furter details during enrolment.
We have prepared an overview of the application process so that you can see what the next steps are and when you need to take action. You can view the Application Guide for Exchange Students here.
After the nomination deadline you will be sent an email with a link to our online application form, where you will need to upload
the following documents:
- Current Transcript of Records (PDF)
- Academic Preparation form*
- A copy of the photo ID page of your passport/identity document (PDF)
- A passport-style photo that can be used for your student ID (JPEG)
- German Studies and Medicine students will also be required to upload proof of proficiency in German (PDF)
*Later in the process this will be used as a basis for your (online) Learning Agreement
All exchange students are assigned a Faculty Coordinator at the UDE. We will provide you with the contact details after the nomination deadline.
Your Faculty Coordinator will be able to help you with questions about the following issues:
- course selection
- (online) Learning Agreements
- language requirements
They will remain your first point of contact for academic issues during your time at the UDE and at the end of your exchange, they will issue the Transcript of Records.
The course catalogues from previous semesters can be viewed online to help with course selection.
Choose the semester and language you prefer on the top right. Although it looks as if you need to log in, you can just select "Course Overview/Vorlesungsverzeichnis" from the menu on the left hand side. Now you can select your faculty and browse previous courses or select "Sprachkurse" to see language classes offered by the IOS.
A few days to settle in before the lectures begin! We provide orientation sessions offering a chance to get to know fellow exchange students and the International Office Staff.
Still worried about living in a foreign country? Fellow students working as tutors from the TSC (TutorenServiceCenter) will be there to help you. They organise fun excursions and social events so that you can meet new people and visit local attractions but they also hold info sessions for questions about (student) life in Germany.
The TSC runs a Buddy Program to match you with a volunteer UDE student who can provide one-to-one support, particularly in the first weeks after your arrival.
The Incomings Team has regular office hours and is there to support you throughout your stay.
I have been accepted... what's next?
If you have been accepted as an incoming exchange student, you will already be in touch with the International Office and we will always keep you informed of the next steps by email.
Information for Freemovers
If there is no student exchange agreement between your home institution and the University of Duisburg Essen, you can apply as a “freemover”. To be eligible you must be enrolled as a regular student at your home university.
Please first check our list of courses whether your course of study is offered at University of Duisburg-Essen.
Next, consult the webpages of the relevant Faculty in order to find a suitable supervisor.
An application as a freemover is only possible if you can provide a confirmation of academic supervision from a faculty member at the University of Duisuburg-Essen. Once you have received the confirmation letter from your supervisor you can contact us. There is no application deadline for freemovers.