After admission information for exchange students
Semester dates for the academic year 2021/22
Winter semester: 01.10.2021 - 31.03.2022
Orientation: 06.10.2021 - 10.10.2021
Lecture period: 11.10.2021 - 04.02.2022
Holidays: 24.12.2021 - 07.01.2022
Summer semester: 01.04.2022 - 30.09.2022
Orientation: to be confirmed
Lecture period: 04.04.2022 - 15.07.2022
Other things to consider when making your travel plans
- The format of your classes and exams (ask your UDE Faculty Contact for further details)
- If applicable: Will your Erasmus scholarship be affected if you study online from home (ask the responsible person from your home university)
- Will you arrive early and arrange temporary accommodation if you need to quarantine after travelling to Germany (see further information here)
- When can you move into your accommodation (see further details below if you decide to apply for student residences)
- When will your exams take place (ask your UDE Faculty Contact for further details)
- Will have time to travel after your last exam
Next steps: July
- You should begin your visa application (if applicable, details below)
- You can apply for accommodation in student residences if you wish (details below)
- You should apply for an EHIC/AT11 (if applicable, details below)
Next steps: August
- You should send a copy of your health insurance documents to a German health insurance provider and request a confirmation for enrolment (see details below)
- A student tutor from the TutorenServiceCenter will contact you and introduce themselves mid-August
Next steps: September
- You should send your health insurance confirmation letter to firstname.lastname@example.org between 01.09.2021 and 20.09.2021 in order to complete enrolment (details below)
- A volounteer student Buddy will contact you and introduce themselves mid-September
- After enrolment, from 27th September: If you are taking an IOS language course, you need to take the online placement test and register for classes at the correct level (deadline: 8am on 7th October, Unikennung required)
Next steps: October
- Take the online placement test and register for classes if you want to take IOS language classes (deadline: 8am on 7th October)
- Take part in the online Orientation activities 4th-10th October (check the TutorenServiceCenter social media and the Orientation Moodle for further details)
- If you are living in student residences, the first moving in day possible in October is October 5th. Contact the Studierendenwerk or your Hausmeister for further information.
- Classes start on 11th October
If you are an EU citizen or a citizen of Iceland, Liechtenstein or Norway, you will not need a visa to enter Germany.
Non-EU Students with an EU residence permit
If you are a non-EU national but you have a residence permit for the purpose of studying issued from an EU country, it is possible that you might not need to apply for a visa. Please email us a copy of both sides of your residence permit as soon as possible so that we can advise you.
Admission to higher education in Germany does not automatically come with an offer of a place in a student residence as is common in other countries. This means that you are responsible for organising your own accommodation.
There are different ways of finding a room or an apartment:
There are student residences in Essen and Duisburg but they are not run by the University. If you want to live in the student residences, you need to apply by yourself to a student services organisation called “Studierendenwerk”. You can find further information and an explanation of the application procedure from the Studierendenwerk
- there is no guarantee of accommodation so you are advised to apply early
- exchange students will be assigned a room in shared flats
- rental agreements start on the first day of the month but you usually can't move in day until the third working day of the month, eg. Tuesday, 5th October 2021, Wednesday, 3rd November 2021 etc.
- you can't quarantine in student residences so you should arrange temporary accommodation if you need to quarantine
- it will not be possible to cancel or change your contract after you have signed it
The Studierendenwerk also has a very useful FAQ section.
It is compulsory for all students to have health insurance. It is not possible to enrol as a student without proof of valid health insurance. The International Office cannot check your health insurance documents, we only accept a confirmation issued by a German health insurance provider "Krankenkasse". You should contact any "Krankenkasse" and ask if they will recognise your existing health insurance documents and provide a confirmation letter free of charge. Otherwise you need to arrange a new insurance policy.
The contact details of the Krankenkasse nearest to each Campus can be found here, but this shouldn’t be considered as a recommendation and you are free to choose any other Krankenkasse.
European Health Insurance Card (EHIC)
Students coming from EU countries should be able to arrange an EHIC. It should be valid for the duration of your stay at the UDE and you will need to send a copy to a German health insurance provider (Krankenkasse) in order to get a confirmation for enrolment.
Some students coming from Turkey might be able to arrange an AT11 form. It should be valid for the duration of your stay at the UDE and you will need to send a copy to a German health insurance provider (Krankenkasse) in order to get a confirmation for enrolment.
If you do not have an EHIC or an AT11, you might choose private health insurance option. Please note that the service offered by the different private health insurers may vary and members of private health insurance schemes initially pay for all their medical treatment themselves. They are then reimbursed later by the health insurance when they submit the invoices. If you choose this option, you will need to send a copy of your insurance documents to a German health insurance provider (Krankenkasse) in order to get a confirmation for enrolment.
Statutory Health Insurance
You might wish to arrange health insurance from a statutory health insurance provider in Germany. Please note that you will usually have to pay for the entire semester. You can contact any "Krankenkasse" and ask for their reccommendation. They will provide you with a confirmation for the enrolment.
Student Identity Card
All students newly enrolled at the University of Duisburg-Essen are issued a personal username and password. The username "Unikennung" allows you to use the University’s IT services, for example for access to the internet (WiFi, PC workstations, LSF electronic lecture schedule, language course registration, exam registration). Please contact the E-Point if you have any questions about your user identification and the IT services, or if you have forgotten your password.
The International Office can help with administrative questions or point you in the right direction if you are not sure who to ask!
Send us an email or join the weekly Zoom consultation sessions (see link in admission email)
Your UDE Factuly Coordinator should be your first contact for questions all academic issues including learning agreements, course selection and requirements.
If you apply for accommodation in the student residences, you should contact the Studierendenwerk directly for questions.
Ask a student
The TutorenServiceCenter is run by UDE students to help international students make the most of their time at the UDE. In mid-August a tutor will send you an email to introduce themselves. Exchange students are usually paired with a UDE Buddy student, a volunteer who will contact you mid-September and help you especially in your first weeks at the UDE.