After admission information for exchange students
Semester dates for the academic year 2022/23
Winter semester: 01.10.2022 - 31.03.2023
Orientation: 06.10.2022 - 09.10.2022 (to be confirmed)
Lecture period: 10.10.2022 - 03.02.2023
Holidays: 23.12.2022 - 06.01.2023
Exams: please ask your Faculty Contact
Summer semester: 01.04.2023 - 30.09.2023
Orientation: to be confirmed
Lecture period: 03.04.2023 - 14.07.2023 (to be confirmed)
Exams: please ask your Faculty Contact
Other things to consider when making your travel plans
- The format of your classes and exams (ask your UDE Faculty Contact for further details)
- If applicable: Will your Erasmus scholarship be affected by when you arrive in Germany (ask the responsible person from your home university)
- Will you arrive early and arrange temporary accommodation if you need to quarantine after travelling to Germany (see further information here)
- When can you move into your accommodation (see further details below if you decide to apply for student residences)
- When will your exams take place (ask your UDE Faculty Contact for further details)
- Will have time to travel after your last exam
Next steps: July
- You should begin your visa application (if applicable, details below)
- You should apply for an EHIC/AT11 (if applicable, details below)
- You should apply to the Studierendenwerk for accommodation (if applicable, details below)
Next steps: August
- You should send a copy of your health insurance documents to a German health insurance provider and request a confirmation for enrolment or apply for a German health insurance policy (see details under section 4 below)
- A student tutor from the TutorenServiceCenter (TSC) will contact you and introduce themselves mid-August
Next steps: September
- A volounteer student Buddy will contact you and introduce themselves mid-September
- After enrolment, from 22nd September: If you are taking an IOS language course, you need to take the online placement test and register for classes at the correct level (deadline: 8am on 6th October, enrolment required)
Next steps: October
- Take part in the Orientation activities (check the TSC social media and the Orientation Moodle for further details)
- If you are living in student residences, the first moving in day possible in October is Thursday, 6th October. Contact the Studierendenwerk or your Hausmeister for further information
- Classes start on Monday 10th October
If you are an EU citizen or a citizen of Iceland, Liechtenstein or Norway, you will not need a visa to enter Germany.
Non-EU Students with an EU residence permit
If you are a non-EU national but you have a residence permit for the purpose of studying issued from an EU country, it is possible that you might not need to apply for a visa. Please email us a copy of both sides of your residence permit as soon as possible so that we can advise you.
Admission to higher education in Germany does not automatically come with an offer of a place in a student residence as is common in other countries. This means that you are responsible for organising your own accommodation.
There are different ways of finding a room or an apartment:
There are student residences in Essen and Duisburg but they are not run by the University. If you want to live in the student residences, you need to apply by yourself to a student services organisation called “Studierendenwerk”. You can find further information and an explanation of the application procedure from the Studierendenwerk
- there is no guarantee of accommodation so you are advised to apply early
- exchange students will be assigned a room in shared flats
- rental agreements are only available for the entire semester
- rental agreements start on the first day of the month but you usually can't actually move in until the third working day of the month, in this case Thursday 6th October 2022
- you can't quarantine in student residences so you should arrange temporary accommodation if you need to quarantine
- it will not be possible to cancel or change your contract after you have signed it
The Studierendenwerk also has a very useful FAQ section.
It is compulsory for all students to have health insurance. It is not possible to enrol as a student without proof of valid health insurance.
The International Office cannot check your health insurance documents, we only accept a confirmation issued by a German health insurance provider "Krankenkasse". You should check your options below then contact any "Krankenkasse" and ask for a confirmation for enrolment at the University of Duisburg-Essen. You may be asked for our code: H0000277.
The contact details of the Krankenkasse nearest to each Campus can be found here, but this shouldn’t be considered as a recommendation and you are free to choose any other Krankenkasse.
European Health Insurance Card (EHIC)
Students coming from EU countries should be able to arrange an EHIC. It should be valid for the duration of your stay at the UDE and you will need to send a copy to a German health insurance provider (Krankenkasse) in order to get a confirmation for enrolment. The Krankenkasse will send the confirmation directly to the UDE, this service is free of charge.
Some students coming from Turkey might be able to arrange an AT11 form. It should be valid for the duration of your stay at the UDE and you will need to send a copy to a German health insurance provider (Krankenkasse) in order to get a confirmation for enrolment. The Krankenkasse will send the confirmation directly to the UDE, this service is free of charge.
If you do not have an EHIC or an AT11, you might choose a private health insurance option. Please note that the service offered by the different private health insurers may vary and you will usually need to pay for all medical treatment yourself and then apply for reimbursement. If you choose this option, you should check with a Krankenkasse what requirements the insurance needs to meet. You also still need to send a copy of your insurance documents to a Krankenkasse in order to get a confirmation for enrolment. The Krankenkasse will send the confirmation directly to the UDE, this service is free of charge.
Statutory Health Insurance
You might wish to arrange health insurance from a statutory health insurance provider in Germany. The monthy fee for students under 30 years old is approximately €110 and please note that you will usually have to pay for the entire semester.
You can contact any "Krankenkasse" and ask for their advice. If you take out your health insurance this way, the Krankenkasse will send a confirmation directly to the UDE.
Student Identity Card
All students newly enrolled at the University of Duisburg-Essen are issued a personal username and password. The username "Unikennung" allows you to use the University’s IT services, for example for access to the internet (WiFi, PC workstations, LSF electronic lecture schedule, language course registration, exam registration). Please contact the E-Point if you have any questions about your user identification and the IT services, or if you have forgotten your password.
The International Office can help with administrative questions or point you in the right direction if you are not sure who to ask!
Send us an email or join the weekly Zoom consultation sessions (see link in admission email)
Your UDE Factuly Coordinator should be your first contact for questions all academic issues including learning agreements, course selection and requirements.
If you apply for accommodation in the student residences, you should contact the Studierendenwerk directly for questions.
Ask a student
The TutorenServiceCenter is run by UDE students to help international students make the most of their time at the UDE. In mid-February a tutor will send you an email to introduce themselves. Exchange students are usually paired with a UDE Buddy student, a volunteer who will contact you mid-March and help you especially in your first weeks at the UDE.