After admission information for exchange students

Important Information

‚ÄčIconfinder 101 Warning 183416 _1_Due to the current situation, we would like to inform you that, until further notice, the open visiting hours at the international office will be taking place in digital form We continue to provide support via e-mail: exchange.incoming@uni.due.de 

Please also check our Coronavirus FAQs and latest information on Coronavirus Regulations (including information about travelling to Germany).

Important Dates

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Visa

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Accommodation

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Health Insurance

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Important Dates

Semester dates for the academic year 2021/22

Winter semester: 01.10.2021 - 31.03.2022
Orientation: 06.10.2021 - 10.10.2021
Lecture period: 11.10.2021 - 04.02.2022
Holidays: 24.12.2021 - 07.01.2022

Summer semester: 01.04.2022 - 30.09.2022
Orientation: to be confirmed
Lecture period: 04.04.2022 - 15.07.2022

Other things to consider when making your travel plans

  • The format of your classes and exams (ask your UDE Faculty Contact for further details)
  • If applicable: Will your Erasmus scholarship be affected if you study online from home (ask the responsible person from your home university)
  • Will you arrive early and arrange temporary accommodation if you need to quarantine after travelling to Germany (see further information here)
  • When can you move into your accommodation (see further details below if you decide to apply for student residences)
  • When will your exams take place (ask your UDE Faculty Contact for further details)
  • Will have time to travel after your last exam

Next steps: July

  • You should begin your visa application (if applicable, details below)
  • You can apply for accommodation in student residences if you wish (details below)
  • You should apply for an EHIC/AT11 (if applicable, details below)

Next steps: August

  • You should send a copy of your health insurance documents to a German health insurance provider and request a confirmation for enrolment (see details below)
  • A student tutor from the TutorenServiceCenter will contact you and introduce themselves mid-August

Next steps: September

  • You should send your health insurance confirmation letter to exchange.incoming@uni-due.de between 01.09.2021 and 20.09.2021 in order to complete enrolment (details below)
  • A volounteer student Buddy will contact you and introduce themselves mid-September
  • After enrolment, from 27th September: If you are taking an IOS language course, you need to take the online placement test and register for classes at the correct level (deadline: 8am on 7th October, Unikennung required)

Next steps: October

  • Take the online placement test and register for classes if you want to take IOS language classes (deadline: 8am on 7th October)
  • Take part in the online Orientation activities 4th-10th October (check the TutorenServiceCenter social media and the Orientation Moodle for further details)
  • If you are living in student residences, the first moving in day possible in October is October 5th. Contact the Studierendenwerk or your Hausmeister for further information.
  • Classes start on 11th October

Visa

EU Students

If you are an EU citizen or a citizen of Iceland, Liechtenstein or Norway, you will not need a visa to enter Germany.

Non-EU Students

You can use your admission letter to apply for a visa for study purposes from the German Embassy in your country.

Important: please do not enter Germany on a tourist visa. This type of visa expires after three months and cannot be extended or changed to a student visa.

 

Visa Regulations

DAAD

German Federal Foreign Office

Non-EU Students with an EU residence permit

If you are a non-EU national but you have a residence permit for the purpose of studying issued from an EU country, it is possible that you might not need to apply for a visa. Please email us a copy of both sides of your residence permit as soon as possible so that we can advise you.

Accommodation

Admission to higher education in Germany does not automatically come with an offer of a place in a student residence as is common in other countries. This means that you are responsible for organising your own accommodation.

There are different ways of finding a room or an apartment:

Student residences

There are student residences in Essen and Duisburg but they are not run by the University. If you want to live in the student residences, you need to apply by yourself to a student services organisation called “Studierendenwerk”. You can find further information and an explanation of the application procedure from the Studierendenwerk

Please note:

  • there is no guarantee of accommodation so you are advised to apply early
  • exchange students will be assigned a room in shared flats
  • rental agreements start on the first day of the month but you usually can't move in day until the third working day of the month, eg. Tuesday, 5th October 2021, Wednesday, 3rd November 2021 etc.
  • you can't quarantine in student residences so you should arrange temporary accommodation if you need to quarantine
  • it will not be possible to cancel or change your contract after you have signed it

The Studierendenwerk also has a very useful FAQ section.

Private housing market

You can of course search on the private housing market for a furnished apartment/room or a place in shared accommodation (Wohngemeinschaft or “WG”).

Useful links for your housing search:

http://www.wg-gesucht.de/

http://www.immobilienscout24.de/de/finden/wohnen/index.jsp

http://www.studenten-wohnung.de/

http://waz.immowelt.de/

Important terms when you are looking for an apartment or room:

http://www.uni-due.de/scies/accommodation.shtml#glossary

http://www.uni-due.de/imperia/md/content/diversity/illu_wohnheimwoerterbuch.pdf

Health Insurance

It is compulsory for all students to have health insurance. It is not possible to enrol as a student without proof of valid health insurance. The International Office cannot check your health insurance documents, we only accept a confirmation issued by a German health insurance provider "Krankenkasse". You should contact any "Krankenkasse" and ask if they will recognise your existing health insurance documents and provide a confirmation letter free of charge. Otherwise you need to arrange a new insurance policy. 

The contact details of the Krankenkasse nearest to each Campus can be found here, but this shouldn’t be considered as a recommendation and you are free to choose any other Krankenkasse.

European Health Insurance Card (EHIC)

Students coming from EU countries should be able to arrange an EHIC. It should be valid for the duration of your stay at the UDE and you will need to send a copy to a German health insurance provider (Krankenkasse) in order to get a confirmation for enrolment.

AT11

Some students coming from Turkey might be able to arrange an AT11 form. It should be valid for the duration of your stay at the UDE and you will need to send a copy to a German health insurance provider (Krankenkasse) in order to get a confirmation for enrolment.

Private Insurance

If you do not have an EHIC or an AT11, you might choose private health insurance option.  Please note that the service offered by the different private health insurers may vary and members of private health insurance schemes initially pay for all their medical treatment themselves. They are then reimbursed later by the health insurance when they submit the invoices. If you choose this option, you will need to send a copy of your insurance documents to a German health insurance provider (Krankenkasse) in order to get a confirmation for enrolment.

Statutory Health Insurance

You might wish to arrange health insurance from a statutory health insurance provider in Germany. Please note that you will usually have to pay for the entire semester. You can contact any "Krankenkasse" and ask for their reccommendation. They will provide you with a confirmation for the enrolment.

Enrolment

Enrolment is possible from 01.09.2021 - 30.09.2021

 

In order to complete enrolment, please send a copy of your health insurance confirmation letter to exchange.incoming@uni-due.de
We will process the enrolment and send you all of the enrolment documents, normally within 5 days. 

 

Semester Contribution

All students (including Erasmus students) are required to pay the semester contribution. It is not a tuition fee and must be paid by every student each semester. Once you have enrolled, we will send you the information required for you to make a bank transfer. The semester contribution for the winter semester 2021/22 is €320.38

Further information about the Semester Contribution

 

Semester Ticket 

After enrolment, and once the semester fee has been received by the university (please allow 3 working days) you can use the Semester Ticket (VRR and NRW-ticket) by downloading the Campus-App myUDE (https://www.uni-due.de/myude/).

Further information about the „Semester Ticket
 

Student Identity Card

All students are issued a student identity card after enrolment. The student ID card doubles as your library card and Mensa card with payment chip. You can use the ID card at the self-service stations (to print student certificates, make changes to your address, print bank transfer slips).

The card is the property of the University of Duisburg-Essen. As a student ID card it is personal to you and cannot be used by anybody else. It becomes void when you are de-registered from the University and must be returned to the International Office.

Further information about the „Student Identity Card
 

Username (“Unikennung”)

All students newly enrolled at the University of Duisburg-Essen are issued a personal username and password. The username "Unikennung" allows you to use the University’s IT services, for example for access to the internet (WiFi, PC workstations, LSF electronic lecture schedule, language course registration, exam registration). Please contact the E-Point if you have any questions about your user identification and the IT services, or if you have forgotten your password.

Further information about the „User ID (“Unikennung”)
 

Student Certificate

After enrolment, and once the semester fee has been received by the university, you can use your “Unikennung” user ID to print copies of a valid student certificate in the HISinOne platform.

You might need a student certificate to present to authorities, for example health insurance providers, banks or the Studentenwerk.

Log on to „HISinOneto print your student certificate.

 

Orientation Moodle

You can access the Orientation Moodle after you have completed enrolment and activated your UniKennung. This online learning platform will provide lots of useful information about student life as well as links to the online welcome week. If you haven't completed enrolment yet but you have a Buddy, you can ask them to check the Moodle for you.

 

Support

Administration

The International Office can help with administrative questions or point you in the right direction if you are not sure who to ask!

Send us an email or join the weekly Zoom consultation sessions (see link in admission email)

Academic Issues

Your UDE Factuly Coordinator should be your first contact for questions all academic issues including learning agreements, course selection and requirements.

Accommodation

If you apply for accommodation in the student residences, you should contact the Studierendenwerk directly for questions.

 

Ask a student

The TutorenServiceCenter is run by UDE students to help international students make the most of their time at the UDE. In mid-August a tutor will send you an email to introduce themselves. Exchange students are usually paired with a UDE Buddy student, a volunteer who will contact you mid-September and help you especially in your first weeks at the UDE.